SETAC Europe 35th Annual Meeting
Overview
“Innovation for Tomorrow: Progress in Safe and Sustainable Concepts”
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You can now register for SETAC Vienna. Register by 12 March and save with early bird fees. Note that 12 March is also the presenter registration deadline!
Registration Rates
Full Meeting Fees
With loyalty status
Registration fee with loyalty status¹
- By 12 March: €732
- By 13 March: €842
- After 10 April: €952
Discounted fee² for students and low-and middle-income countries
- By 12 March: €366
- By 13 March: €421
- After 10 April: €476
Without loyalty status
Registration fee (Full, Explorer or Free)
- By 12 March: €916
- By 13 March: €1053
- After 10 April: €1190
Discounted¹ fee (Full, Explorer or Free students and low- and middle-income countries)
- By 12 March: €458
- By 13 March: €527
- After 10 April: €595
¹ As of June 2023, SETAC launched a new membership model, introducing the loyalty program. To maintain your loyalty status and benefits from registration discounts, renew your full membership in time and do not let it lapse. Loyalty status is given to members who have a continued full membership of more than one year. Members joining SETAC with a 3-year membership automatically receive loyalty status. If you register for a 3-year membership, please allow for up to 1 hour for the loyalty badge to apply.
² Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.
Please note that an English student proof, including an anticipated graduation date, will be required during the registration process. If you do not have English proof available, or your student verification does not include this information, you may use the provided template.
Important Dates
- 1 February 2025: Registration opens
- 12 March 2025: Early bird registration deadline
- 12 March 2025: Cancellation deadline wihout charges
- 13 March 2025: Late regisistration fees apply
- 1 April 2025: Room reservation deadline
- 11 April 2025: Onsite registration fees apply
- 10 April 2025: Early bird fee payment deadline
- 10 April 2025: Cancellation deadline with 250€ charge for full meetings, and 50€ charge for one-day tickets.
Program
The programme Committee of the SETAC Europe 35th Annual Meeting is committed to putting together a not-to-be-missed conference with an exciting scientific programme addressing the overarching theme “Innovation for Tomorrow: Progress in Safe and Sustainable Concepts.”
Preliminary Daily Schedule
Sunday
- 7:30–20:30 - Badge Pick-up & Registration
- 8:30–17:30 - Training Courses (lunch break and 2 x 15 min coffee breaks included)
- 14:00–20:00 - Speaker Ready Room Open
- 17:30–19:00 - Opening & Awards Ceremony
- 19:00–20:30 - Welcome Reception
Monday - Wednesday
- 8:30–18:15 - Badge Pick-up & Registration
- 8:30–18:15 - Speaker Ready Room Open
- 8:30–9:30 - Poster Setup
- 9:30–10:50 - Presentation Sessions
- 10:50–11:35 - Coffee and Poster Break
- 11:35–12:55 - Presentation Sessions
- 12:55–14:25 - Lunch and Poster Break
- 14:25–15:45 - Presentation Sessions
- 15:45–16:45 - Coffee Break and Poster Corners
- 16:45–17:45 - Plenaries
- 17:45–18:15 - Poster Social
Thursday
- 8:30–14:30 - Badge Pick-up & Registration
- 8:30–12:00 - Speaker Ready Room Open
- 8:30–9:30 - Poster Setup
- 9:30–10:50 - Presentation Sessions
- 10:50–11:35 - Coffee & Poster Break
- 11:35–12:55 - Presentation Sessions
- 12:55–14:25 - Lunch Break
- 14:25–15:00 - Closing Ceremony
Plenary Speakers
The meeting will include thought-provoking and informative plenary presentations. Plenaries are organised by the Programme Committee and the SETAC office.
Parallel Program
In addition to the scientific programme, the annual meeting offers a variety of opportunities to connect, collaborate, and engage. The parallel programme features (business) seminars, courses, group meetups, and more, complementing the core programme to enhance your experience. Popular events like the Student Lunch Seminar and Job Event provide informal settings to foster connections and spark meaningful discussions.
Whether it’s a networking session, an interest group meeting or a business seminar, you can request space for any of your activities and engage with the SETAC community during the meeting. Request your activity space through the Room Request Form by 1 April.
Parallel Program
Training Courses
Training courses are planned on the Sunday of the meeting to provide educational opportunities to the membership and guests. The focus is on selecting cutting-edge and general scientific topics of interest. In addition, non-scientific courses that support skills necessary for scientists to succeed, for example, communication or presentation skills, are offered. The deadline to submit training course proposals usually falls end October/begin November, to allow sufficient time for planning and review by the SETAC Europe Education Committee.
SETAC Seminars
SETAC Seminars give room to SETAC groups to introduce, educate or discuss specific topics or projects. For example, the “Student Lunch Seminar” or IG seminars have been popular for years. SETAC Seminar proposals can be submitted through the room booking form. For seminars taking place on Sunday, 11 May, proposals should be submitted by 15 December, to allow sufficient time for planning and are reviewed by the Programme Committee. Seminar proposals happening on the other days of the conference can be submitted by 1 April.
If you plan a technical workshop or symposium, please review the SETAC Events Matrix for more information.
Sponsored Seminars
These events are planned by non-SETAC groups featuring a guest speaker presenting topics of interest to meeting attendees.
Networking Events
These are semi-formal events to provide networking opportunities for meeting attendees. They include socials, such as “Student Career Networking Lunch,” and other types of events, such as the “Job Event.” These are proposed by SETAC Committees and organised in collaboration with the office.
Group Meetups
The annual meeting includes many informal group meetups aimed at gathering people with similar interests for engagement opportunities, like the “Meeting Guide Programme.” We encourage SETAC Regional Branches and Chapters, Committees, Interest Groups and Affinity Groups to hold more informal group meetups to facilitate networking and engagement opportunities at the meeting instead of administrative meetings. Those could, for example, be organised at the SETAC Square.
Business Meetings
SETAC supports its members (e.g., Committees, Regional Branches and Chapters, Interest Groups and Affinity Groups) and other organisations by allowing them to book rooms at the venue for business meetings.
Training Courses
On Sunday, 11 May 2025, a variety of training courses will be offered before the opening of the meeting.
Course registration is open to members and guests. Make sure to register by the early bird deadline, to ensure that your preferred course will take place. Please note that training courses will be held onsite in Vienna and will not be recorded.
Available Courses
8:30–12:30 CEST
- TC01: Safety and Sustainability Assessment in the Context of EU SSbD Framework
8:30–17:30 CEST
- TC02: Contaminant Biotransformation Pathways and Kinetics – The enviPath database, Open Research Data, and Prediction Tools
- TC03: Environmental Omics as a Novel Approach Methodology
- TC04: Introduction to in Silico Modelling Approaches for Regulatory Ecotoxicological Hazard Assessment
- TC05: Introduction to Mechanistic Effect Modelling for Environmental Risk Assessment
- TC06: Statistical Methods in Ecotoxicology Using R
13:30–17:30 CEST
- TC07: Activity-Based Environmental Risk Assessment for PFAS and POPs
Course Fees
With loyalty status
Registration fee with loyalty status¹
- Full-day: €288
- Half-day: €228
Discounted fee² for students and low-and middle-income countries
- Full-day: €115
- Half-day: €91
Without loyalty status
Registration fee (Full, Explorer or Free)
- Full-day: €360
- Half-day: €285
Discounted¹ fee (Full, Explorer or Free students and low- and middle-income countries)
- Full-day: €144
- Half-day: €114
Abstract Submission
The deadline to submit your abstract was 17:00 CET on 20 November.
Late-breaking science abstract submission (posters only) opens in early February. Please check back regularly.
General Info
Venue
The Austria Center Vienna (ACV)
Nestled in the heart of Europe, the Austria Center Vienna (ACV) is a premier venue for international conferences, blending modern innovation with Viennese charm. Austria’s largest conference centre is renowned for its state-of-the-art facilities, including the groundbreaking polySTAGE, 19 halls, 180 offices and meeting rooms, and some 26,000 square meters of exhibition and networking space. Together with its commitment to sustainability the ACV is one of the top players on the international conference circuit and ensures an exceptional experience for all attendees.
The Austria Center Vienna
Bruno-Kreisky-Platz 1,
1220 Wien, Austria
acv.at
Getting to the Austria Center Vienna (ACV)
The Austria Center Vienna (ACV) is easily accessible by a range of sustainable and convenient transport options, ensuring a smooth journey from both the Vienna International Airport and the city centre.
From Vienna City Center to ACV
The nearest public transport station to the ACV is Kaisermühlen VIC. From there, the ACV is a short 3-minute walk away.
- Subway (U-Bahn):
The U1 Red Line connects Kaisermühlen VIC to main stations near the city centre, such as the Vienna City Center Station, Praterstern or Stephansplatz, in just a few minutes.
Consider buying a Vienna city card to discover the city with full mobility (optional with transfer from/to the airport and 24-hour hop-on hop-off tour). - Tram:
Line 25 connects nearby districts to the venue, with stops at Kaisermühlen VIC. - Walking & Cycling:
Vienna’s cycling network includes pathways to the ACV, and bike parking is available on-site.
From Vienna International Airport (VIE)
- ÖBB Railjet:
Fast train to Vienna Central Station (Wien Hauptbahnhof) in 15 minutes. Departures every 30 minutes from 6:33 AM to midnight.
Tickets: From €4.50 for adults - City Airport Train (CAT) - follow the green line in the airport
Non-stop to Vienna City Center Station in 16 minutes, running every 30 minutes from 6:08 AM to 11:38 PM.
Tickets: €14.90 one-way; discounts available with the Vienna City Card. - Subway (U-Bahn):
The U1 Red Line connects Kaisermühlen VIC to main stations near the city centre, such as the Vienna City Center Station, Praterstern or Stephansplatz, in just a few minutes.
Consider buying a Vienna city card to discover the city with full mobility. - Airport Express Buses:
Direct routes to key city locations and Kaisermühlen VIC.
Travel time: ~30 minutes. - By Taxi:
Travel time: ~25 minutes.
Fares average €35–45 depending on traffic.
Hotels
Wondering where to spend a good night sleep in Vienna? Have a look at all the available hotels in the city, and book your hotel room in time.
As organisers of a Green Meeting, we encourage participants to book their stay in environmentally friendly accommodations. The abovementioned map lists hotels close to the city centre or Austria Center Vienna that are environmental-certified (Austrian Ecolabel, EU Ecolabel, EMAS, etc.).
Be Aware of “Housing Pirates”
Please note, the SETAC-authorized housing partner, Maritz, will NOT contact you about the SETAC annual meeting hotels or housing.
While other hotel resellers may contact you to offer accommodation for your trip, they are not endorsed by or affiliated with this event. These are companies that phone or email attendees and exhibitors, claiming to offer good deals on hotel rooms. They may falsely claim to be affiliated with SETAC. If you provide your credit card information to one of these companies (commonly referred to as “housing pirates” or “housing bandits”), your card may be charged and you might not have a hotel room when you arrive in Seville.
SETAC has confirmed that multiple “housing companies” or “housing wholesalers” such as Exhibitors Housing Management and Exhibition Housing Management, who are not affiliated with SETAC or this year’s annual meeting, have continued contacting exhibitors and members, asking to book hotel rooms through them for the meeting.
The official SETAC Europe accommodation partner is Congrex Switzerland Ltd. You will not be contacted directly by them unless there is a question about your existing reservation. Unless you have initiated the communication, please do not provide anyone with your personal information, especially your credit card number.
For the best customer service and guaranteed hotel rooms, attendees and exhibitors can book hotels through the link on this page. No SETAC-authorised organisation will contact you about the SETAC annual meeting hotels or housing.
Please be wary about booking hotels through unauthorised sources that contact you, as there is no guarantee you will have a room upon your arrival in Seville.
If you are contacted by someone asking if you need a room at SETAC, or if they represent themselves as the “SETAC Housing Bureau,” please get as much information as you can, such as the name of the company, the person calling and their telephone number — then contact SETAC at [email protected]
