SETAC North America 45th Annual Meeting
Overview
Biodiversity – It’s “Worth” Saving!
Registration is now open. Register by 17 July and save with early bird rates.
Visit the daily schedule to explore what is happening at the meeting.
Submit an abstract for poster or virtual presentations by 14 August.
Important Dates
- 1 December: Session proposal submission opens
- 10 January: Professional training course proposals open
- 21 February: Session proposal submission deadline (17:00 PT)
- 13 March: SETAC North America grants open
- 13 March: Abstract submission opens
- 15 May: Training course and parallel event proposal deadline (17:00 PT)
- 15 May: Abstract submission deadline (free) (17:00 PT)
- 15 May: SETAC North America grants deadline
- 22 May: Abstract submission deadline ($50 fee) (17:00 PT)
- 20 June: Registration and housing opens
- 20 June: Late-breaking science poster abstract submission opens ($50 fee)
- 17 July: Early bird registration deadline
- 14 August: Late-breaking science poster abstract submission deadline (17:00 PT)
- 21 August: Standard registration deadline and deadline for presenters to register to be included in the program
- 18 September: Deadline to cancel registration or switch from in-person to virtual with refund
- 26 September: Housing deadline
- 14 October: Poster or virtual presentations uploaded (17:00 PT)
Registration
Registration is now open. Register by 17 July and save with early bird rates.
Register
Registration Rates
Full Meeting Fees
With loyalty status
Registration fee with loyalty status¹
- By By 17 July: $761
- By 21 August: $803
- After 21 August: $845
Discounted fee² for students and low-and middle-income countries
- By By 17 July: $270
- By 21 August: $285
- After 21 August: $300
Without loyalty status
Registration fee (Full, Explorer or Free)
- By By 17 July: $891
- By 21 August: $941
- After 21 August: $990
Discounted¹ fee (Full, Explorer or Free students and low- and middle-income countries)
- By By 17 July: $306
- By 21 August: $323
- After 21 August: $340
¹ As of June 2023, SETAC launched a new membership model, introducing the loyalty program. To maintain your loyalty status and benefits from registration discounts, renew your full membership in time and do not let it lapse. Loyalty status is given to members who have a continued full membership of more than one year. Members joining SETAC with a 3-year membership automatically receive loyalty status. If you register for a 3-year membership, please allow for up to 1 hour for the loyalty badge to apply.
² Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.
More details on registration fees, including One-Day Fees and Virtual-Only Fees
Program
The meeting program is now live! Visit the meeting platform for an in-depth look at what is happening during #SETACFortWorth.
Visit the Meeting Platform
Daily Schedule
Sunday
- 7:00–20:30 - Registration (Belt Buckle Lobby)
- 7:00–21:30 - Coat and Luggage Check (TBD)
- 8:00–17:00 - Professional Training Courses and Mini-workshops (See meeting platform)
- 12:00–13:00 - Lunch (on your own)
- 17:30–18:30 - Opening Ceremony (Ballroom B)
- 18:30–21:00 - Opening Reception and Exhibits (Exhibit Hall)
Monday
- 7:00–20:30 - Coat and Luggage Check (TBD)
- 7:30–17:30 - Registration (Belt Buckle Lobby)
- 7:30–17:30 - Speaker Ready Room (201 C)
- 7:30–8:00 - Poster Setup (Exhibit Hall)
- 8:00–10:00 - Posters, Exhibits and Refreshments (Exhibit Hall)
- 8:30–9:15 - Daily Plenary: Nicole Kleinstreuer (Ballroom B)
- 10:00–12:00 - Morning Platform Sessions (See meeting platform)
- 12:00–13:30 - Lunch (on your own)
- 13:30–15:30 - Afternoon Platform Sessions (See meeting platform)
- 15:30–17:30 - Posters, Exhibits and Refreshments (Exhibit Hall)
- 18:00–20:00 - Parallel Events (See meeting platform)
Tuesday
- 7:00–19:00 - Coat and Luggage Check (TBD)
- 7:20–21:00 - Parallel Events (See meeting platform)
- 7:30–17:30 - Registration (Belt Buckle Lobby)
- 7:30–17:30 - Speaker Ready (Room 201 C)
- 7:30–8:00 - Poster Setup (Exhibit Hall)
- 8:00–10:00 - Posters, Exhibits and Refreshments (Exhibit Hall )
- 8:30–9:15 - Daily Plenary: Ben Masters (Ballroom B)
- 10:00–12:00 - Morning Platform Sessions (See meeting platform)
- 12:00–13:30 - Lunch (on your own)
- 13:30–15:30 - Afternoon Platform Sessions (See meeting platform)
- 15:30–17:30 - Posters, Exhibits and Refreshments (Exhibit Hall)
Wednesday
- 7:00–20:30 - Coat and Luggage Check (TBD)
- 7:30–17:30 - Registration (Belt Buckle Lobby)
- 7:30–17:30 - Speaker Ready Room (201 C)
- 7:30–8:00 - Poster Setup (Exhibit Hall)
- 8:00–10:00 - Posters, Exhibits and Refreshments (Exhibit Hall)
- 8:30–9:15 - Daily Plenary: Emily Monosson (Ballroom B)
- 10:00–12:00 - Morning Platform Sessions (See meeting platform)
- 12:00–13:30 - Lunch (on your own)
- 12:00–22:00 - Parallel Events (See meeting platform)
- 13:30–15:30 - Afternoon Platform Sessions (See meeting platform)
- 15:30–17:30 - Posters, Exhibits and Refreshments (Exhibit Hall)
Thursday
- 7:00–17:30 - Coat and Luggage Check (TBD)
- 7:30–15:30 - Registration (Belt Buckle Lobby)
- 7:30–15:30 - Speaker Ready Room (201 C)
- 7:30–8:00 - Poster Setup (Exhibit Hall)
- 8:00–10:00 - Posters and Refreshments (Exhibit Hall )
- 10:00–12:00 - Morning Platform Sessions (See meeting platform)
- 12:00–13:30 - Lunch (on your own)
- 13:30–15:30 - Afternoon Platform Sessions (See meeting platform)
- 15:30–16:30 - Closing Remarks and Reception (TBD)
Plenary Speakers
We are finalizing an exciting lineup of daily plenaries for SETAC Fort Worth. Read about our confirmed speakers.
Ben Masters (Filmmaker and Writer, Fin and Fur Films)
- Using Wildlife Movies for Conservation and Science Communication
Nicole Kleinstreuer (Director, NTP Interagency Center for the Evaluation of Alternative Toxicological Methods (NICEATM))
- Artificial Intelligence for Toxicology and Beyond: Revolutionizing Risk Assessment
Emily Monosson (Author)
Additional Info about Plenary Speakers
Parallel Program
The parallel program includes meetings, seminars, mini-workshops, networking mixers, tours, and other events meant to complement the annual meeting. Popular parallel events include the “SETAC Student Noontime Seminar” and the “SETAC Fun Run.”
To propose a meeting or mixer, please complete the meeting request form by 21 August to be listed in the printed program book.
Request a Meeting
Parallel Program Event Types
Meetings and Mixers
SETAC supports member groups (e.g., regional chapters, committees, and interest and affinity groups) and external groups (e.g., business or non-profit organizations) in scheduling meetings and socials at the annual meeting.
SETAC Interest Group general membership meetings are best held at the end of the scientific program schedule in a room with theater style seating while steering committee administrative meetings are best held in a room with U-shaped seating.
SETAC group mixers are best held in the new SETAC Groups area in the Exhibit Hall, where refreshments are provided, for added visibility.
Seminars
SETAC sponsors, committees and groups plan for a guest speaker to address attendees. The “SETAC Student Noontime Seminar” and “Women in SETAC” have been popular for years. Seminar proposals are requested by the end of the first half of the calendar year to allow sufficient time for planning.*
Mini-workshops
Mini-workshops help participants develop their soft career skills and are planned for the day before the meeting. They are planned by SETAC committees and groups, and topics may include science communication, interviewing skills, resume writing, project management, etc. Mini-workshop proposals are requested by the end of the first half of the calendar year to allow sufficient time for planning.*
*Requests due early to accommodate extensive planning requirements.
Professional Training Courses
The purpose of professional training courses is to provide educational opportunities to the membership and guests. The focus is on selecting cutting-edge and general scientific topics of interest. In addition, non-scientific courses that support skills scientists might need to succeed, for example communication or presentation skills, are offered. The courses are taught by experts in the field.
Reserve your spot in a professional training course when you register for the meeting.
Please note, training courses will be presented on site in Fort Worth and will not be recorded.
Sunday Morning Half-Day Courses: 8:00–12:00 CT
- PT01: Using Freshwater Invertebrates for Toxicity Tests - Study Design, Culturing, Test Methods, Data Interpretation
- PT02: Histopathologic Evaluation and Data Interpretation in Fish and Amphibian Endocrine Studies
- PT03: LCA 101 for Environmental Professionals
- PT04: Wildlife Food Chain Modeling: Theory and Application
Sunday Afternoon Half-Day Courses: 13:00–17:00 CT
- PT05: Non-Targeted Analysis for Decision Making: How Can NTA Work for You?
- PT06: Web-Based Interspecies Correlation Estimation (Web-ICE) of Acute Toxicity for Chemicals With Limited Data
Sunday Full-Day Courses: 8:00–17:00 CT
- PT07: Environmental Risk Assessment Methods for New Chemical Submissions: Tools and Approaches Under TSCA
- PT08: Non-Targeted and Targeted PFAS Analysis Using LC-HRMS/MS
- PT09: The Endocrine System: Global Perspectives on Testing Methods and Evaluation of Endocrine Activity
Abstract Submission
Late-breaking science abstract submission is now open. Submit an abstract for a US$50 processing fee by 14 August.
Submit an Abstract
Late-breaking abstract submission gives participants a chance to present recent and on-going research. As the main program is already being developed, late-breaking abstracts are featured in a separate session within each track (for example, Track 1. Environmental Toxicology and Stress Response, Session: Late-Breaking Submissions). All accepted late-breaking abstracts will be presented as in-person poster or virtual-only presentations.
The deadline to submit a late-breaking abstract is 14 August. The scientific program committee will review abstracts periodically and will notify presenters as quickly as possible.
For questions, please contact [email protected].
Please Note
- You do not need to be a SETAC member to submit an abstract; however, you will need to have an account in our database. You can create an account (free guest or paid member) on the SETAC website, which you can use to submit an abstract or register for a SETAC meeting.
- After the initial deadlines, late-breaking science abstracts will be accepted for a small fee.
- Submissions will be reviewed by the abstract review committee and you will be notified via email about acceptance.
- All presenters must register for the meeting, pay applicable registration fees and attend the meeting.
Information on Formats and Guidlines
General Info
Venue and Vicinity
Fort Worth Convention Center
The Fort Worth Convention Center is the premier event space in downtown Fort Worth and one of the best in the Southwest. Western heritage and hospitality meets modern culture and sophistication in this fast-growing metropolitan city that boasts one of the most walkable downtowns in the U.S., a renowned cultural arts district and a historic Stockyards district.
1201 Houston St
Fort Worth, TX 76102
(817) 392-6338
www.fortworth.com/convention-center/
Get Around
For getting around town, ride share apps or taxis are recommended.
For getting to and from the Dallas Fort Worth International Airport, please visit the transportation options on their website.
Explore the City
Enjoy discounts for dining, shopping and more at select locations:
Check out the following resources to help plan your trip to Fort Worth:
Discover Diverse Fort Worth
The United States’ 12th largest city is home to a rich fabric of cultures and heritage. We invite you to learn about the history and discover the diversities our host city has to offer.
Hotels
Housing is now open. Book your hotel room in the SETAC housing block by 26 September.
Book Your Room
The Importance of Staying in the SETAC Room Block
The importance of reserving a hotel room using the official SETAC housing block cannot be stressed enough. SETAC makes every effort to keep expenses for participants as low as possible, and we are proud to announce that rates at SETAC contracted hotels will range from $189–$219 per night plus tax. We work with cities and convention centers to secure discounted hotel room rates for our attendees. Additionally, the group booking helps us negotiate discounted rates at the convention center, which as a non-profit organization, we pass on to our meeting attendees through lower registration fees. So when you reserves a room, we urge you to use the official SETAC housing block to help SETAC provide affordable rates for this and future meetings.
Be Aware of “Housing Pirates”
Please note, the SETAC-authorized housing partner, Maritz, will NOT contact you about the SETAC annual meeting hotels or housing.
While other hotel resellers may contact you to offer accommodation for your trip, they are not endorsed by or affiliated with this event. These are companies that phone, fax or email attendees and exhibitors, claiming to offer good deals on hotel rooms. They may falsely claim to be affiliated with SETAC. If you provide your credit card information to one of these companies (commonly referred to as “housing pirates” or “housing bandits”), your card may be charged, and you might not have a hotel room when you arrive in Fort Worth.
SETAC has confirmed that multiple “housing companies” or “housing wholesalers” such as Exhibitors Housing Management and Exhibition Housing Management, who are not affiliated with SETAC or this year’s annual meeting, have continued contacting exhibitors and members, asking to book hotel rooms through them for the meeting.
The official SETAC housing bureau is Maritz. You will not be contacted directly by Maritz unless there is a question about your existing reservation. Unless you have initiated the communication, please do not provide anyone with your personal information, especially your credit card number.
Please be wary about booking hotels through non-authorized sources that contact you as there is no guarantee you will have a room upon your arrival in Fort Worth.
If you are contacted by someone asking if you need a room at SETAC, or if they represent themselves as the “SETAC Housing Bureau,” please get as much information as you can, such as the name of the company, the person calling and their telephone number — then contact [email protected].
